Desktop Discovery into Electronically Stored Information, processing, document imaging, printing, and OCR is one cost-effective application.

IPRO Tech, Inc. is pleased to announce 2.90.0 minor release of IPRO eScan-IT. New features include support of Vista* 32-Bit OS running on a 32-bit or 64-bit machine, optional endorsement of text message upon exporting and support for Adobe 9 PDF files. For more details on all implemented features for 2.9, contact your Sales Representative or send an email to support@iprocorp.com.

Join IPRO in leading the 2009 - 2010 Road Map for eScan-IT

Rate the top 10 proposed solutions on the 2009 - 2010 Road Map.

Email rrothman@iprocorp.com and rank these top 10 features.

Also, include a note on eScan-IT's greatest pain, greatest feature, and finish the sentence, "It would make my life easier IF eScan-IT could/had ______."

Top 10 Features on the 2009 - 2010 eScan-IT Road Map

1. Multi-threaded discovery, processing, and export to increase performance

2. Cost accounting and more detailed reporting

3. Flexible export options (DPI, Fonts, xml, etc.)

4. QC enhanced to include thumbnail views, more sorting, shell cmd.

5. More filtering options

6. Expand the native production of data-only import and export

7. Maintain all metadata fields discovered

8. Expand the Reprocess options

9. Quick Print - ability to endorse images and maintain Bates numbers

10. Saving and retrieving Project Settings for Export Batches

Your input is vital and appreciated to ensure eScan-IT will continue to meet your client's delivery specifications in a timely manner. These results will be posted the last week of August.

I look forward to reading Craig Ball's "Ball in Your Court" article in Law Technology News each month because they are thought provoking. To futher Mr. Ball's article in July's LTN, "Fields of Gold- Part 2 of our 'how to' guide to effective, defensible e-discovery searches" (http://www.lawtechnews.com/r5/showkiosk.asp?listing_id=3259581&category_id=27902), what must you do to prove to a court of law the efficiency of a search? How does one go about proving the negative (i.e., providing proof that some piece of evidence doesn't exist)? The short answer is to set up a process that is consistent and repeatable across all custodians, data stores and increments of data. That process must provide a tracking mechanism not only for the steps taken and results, but also should include the reason(s) for the decisions. Project management is key and incorporated as a matter of course by most experienced litigation support professionals.

Another way to approach the challenge is to outline a series of questions that goes back to old journalism techniques (i.e., the five W's- who, what, when where, why). The big question is, of course, "How?" with the triple constraints of scope, time, and money.

• Who - Which custodians should be reviewed; who will perform the searches; who should make the decisions for the review or for each phase.
• What - Is all the data necessary for each custodian; what data can be included and more importantly excluded; did the parties agree to the "what" in the meet and confer; what is the workflow and review methodology (e.g., cull and review a subset of data for production vs. cull and produce results outside of non-responsive/privilege search with only a sampling of the results); what are the risks; what are the core requirements for a review application to meet the needs of the review; what is the cost of different review approaches and does that meet the client's budget weighed against the risks.
• When - What are the deadlines for each phase of the litigation cycle (e.g., meet and confer, start and cut-off of discovery, deposition, briefing & hearing schedules, trial); what are the optimal and likely schedules for the harvesting, review, and productions given resources allocated to each phase.
• Where - Where will the data be staged and reviewed (local, distributed, national/global review).
• Why - For each of the above, reasons should be included (e.g., why custodians a, b, c; why certain data was included/excluded, why there is a deadline (court imposed or otherwise); why location X vs Y).
• How - How does each phase and milestone get accomplished. Usually it involves human (personnel, vendors, 3rd parties) and not-so-human resources (hardware, software, workflow & processes). One of the biggest omissions I've seen is a lack of a communications process to ensure key stakeholders, clients, and team members are to be kept informed. How will that be done (e.g., meetings, email, more formal document). This then turns into a loop of who will provide what and when.

Using this technique as a launch pad for planning and decision-making during each phase will assist in being prepared for risks that are unknown unknowns.

Monica Paskvan, PMP

I am excited to announce that effective August 1^st, 2009, the IPRO Nimbus environment will be utilizing a modified metric for storage pricing when using the IPRO eCapture product for EDD processing.

Previously our storage metric was based on all files uploaded/created within the environment.  This included a large amount of data created by the EDD process that eCapture produces during discovery, such as the unfolding of email archives to a discovery directory, search indexes for complex filtering techniques, and the temporary image and text files created for a thorough QC process prior to exporting a final deliverable.

Though all of these items are extremely valuable and make eCapture a strong EDD processing product for any type of EDD project, when using the product on the IPRO Nimbus hosted environment these outputs made the storage costs a greater factor than ever anticipated.

Our new metric will eliminate charging upon any of the files created during these processes, or also referred to as ‘working directories’. As the hosted environment still provides great benefit as far as a stable infrastructure that can be used on the fly with no upfront costs, storage will still be a part of our pricing model, but by only totaling files uploaded by you and exported by you, the unknown factor is eliminated and control over those costs is truly in the hands of you, the user.

Our analysis of the change from past usage has shown that the change will save users on average over 50% in storage costs from our original metric. If you are interested in more information about using the IPRO Nimbus environment for EDD processing, please contact your IPRO Sales Representative at 888-477-6463 or email sales@iprocorp.com.

By Bob Saltzstein

Ever scan multiple boxes while matching the images' Bates numbers to those on the original documents, only to find after export that you scanned the boxes out of order? This can be fixed easily in Copy+. Before exporting, run a Box Index Report to see if the Bates numbers are out of order. If they are, simply merge the out of order box into the box to which it should follow. All of the images will now be in order and you can export seamlessly.